APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the November 3, 2015 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 11-17-15 bd.pdf
Attachment: Board November 17, 2015 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: SB Reassignment Agenda 11.17.15.pdf (Confidential Item) 

GENERAL ITEMS

9. ADOPTION OF TENTATIVE DISTRICT EDUCATIONAL FACILITIES PLAN

Description
Section 1013.35, Florida Statues, establishes a series of facility planning actions with which all Florida School Boards must comply. Planning staff and Budget staff have completed the Department of Education's on-line planning tool and have submitted the draft plan to all local governments for review of Comprehensive Plan consistency. The School Board is now asked to adopt the plan, which does comply with the financial feasibility requirement. The first section replicates the revenues and projects in the Board's recently-adopted five-year capital budget; the first year of this section constitutes the capital outlay budget as required in s.1013.61, F.S. The Long Range Planning section reflects future facility needs that are currently unfunded based on projected market growth. The reader should use caution when interpreting this document as some data elements (e.g., class size, school enrollments, total enrollments, future costs) are misleading due to the spreadsheet design. Also, the Board's adoption of this document does not compel any action past the implementation of the Capital Budget for 2016-2020, as previously adopted September 15, 2015.

Recommendation
That the School Board adopt the tentative district educational facilities plan as presented.

Attachment: 2015-16 Work Plan District Report .pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF THE FLORIDA HOUSE LEASE ADDENDUM

Description
On July 11, 2007 the School Board entered into a lease agreement with Sarasota County for property that accommodated the move of the Florida House. That property is on the campus of the Suncoast Technical College. The County subsequently entered in a sublease with the Florida House Foundation to promote and educate the public on home energy savings and water conservation. The County approached the School Board to increase the size of the leasehold to provide enhanced landscaping. The recommended changes do not adversely impact school operations and retain needed access to school plants.

Recommendation
That the addendum to the lease agreement for the Florida House site between Sarasota County government and the School Board of Sarasota County, Florida be approved as presented.

Attachment: Florida House Addendum 10-16-15.pdf

GRANTS

11. APPROVAL OF THE GARDEN RAMADA GRANT PROPOSAL TO UF/IFAS EXTENSION AND BOK TOWER GARDENS FOR GOCIO ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $2,539 will allow a ramada shade structure to be constructed in the Gocio Elementary School garden to encourage teachers to use the garden for educational experiences.

Recommendation
That the Garden Ramada grant proposal be approved.

Attachment: Garden Ramada.pdf

12. APPROVAL OF THE FST WRITE A PLAY THREE-SHOW SUBSCRIPTION GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR PHILLIPPI SHORES ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $2,040 will provide hands-on, arts-integrated experiences for first grade students at Phillippi Shores Elementary School.

Recommendation
That the FST Write a Play Three-Show Subscription grant proposal be approved.

Attachment: FST Write a Play.pdf

13. APPROVAL OF THE MARVELOUS, MIRACULOUS CIRCUS MACHINE GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR LAMARQUE ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $2,835 will allow Lamarque Elementary students to explore physics with the help of teaching artists from Circus Arts Conservatory.

Recommendation
That the Marvelous, Miraculous Circus Machine grant proposal be approved.

Attachment: Marvelous Circus.pdf

CONSTRUCTION

14. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR GEOTECHNICAL TESTING AND MATERIALS TESTING, OR ANY PART THEREOF, AND THRESHOLD BUILDING INSPECTION SERVICES FOR A THREE (3)-YEAR PERIOD

Description
The scope shall include geotechnical testing and materials testing, or any part thereof, and threshold building inspection services for the School Board of Sarasota County, Florida, for a period of three (3)-years. On 11/3/2015 (Item #42), the Board authorized negotiations with the three (3) top-ranked firms. The Director of Construction Services and one (1) member of the Professional Selection Committee met with representatives of [1] Universal Engineering Sciences, Inc. [2] Ardaman & Associates, Inc. and [3] Terracon Consultants, Inc. and successfully negotiated individual contracts. These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $700,000.00. Funds are available for these services through individual project accounts.

Recommendation
That the contracts with the three (3) top-ranked firms for Geotechnical Testing and Materials Testing, or any part thereof, and Threshold Building Inspection Services for a three (3)-year period be approved as presented.

15. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders total a decrease of (24,719.10) in gross contract dollars.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc11-17-2015_CSD-COs.pdf

FINANCE

16. APPROVAL OF THE SUPERINTENDENTS FINANCIAL STATEMENTS FOR THE MONTH ENDING SEPTEMBER 30, 2015

Description
The Superintendent's Financial Statements for the month ending September 30, 2015 does not reflect any unexpected trends for the first quarter of the 2015-2016 fiscal year. The negative trend in the General Fund will continue until approximately November when property taxes are received. Expenditures are anticipated to exceed revenues at year end in the General Fund because of the use of unassigned fund balance included in the adopted budget.

Recommendation
That the Board approves the Superintendent's Financial Statements for the month ending September 30, 2015 as presented.

Attachment: Sept 15-16 supers.pdf

17. APPROVAL OF THE STOP LOSS INSURANCE POLICY FOR THE 2016 SELF-FUNDED MEDICAL PLAN

Description
Sun Life Financial proposed a one (1) year rate guarantee for Stop Loss Insurance for the 2016 Self-funded Medical Plan with a $500,000 deductible at a rate of $7.15 PEPM (per employee per month) for Employees with single coverage and $18.61 PEPM for Employees with dependent coverage.

Recommendation
That the Stop Loss Insurance with Sun Life be approved by the Board as presented.

Attachment: Stop Loss Insurance Board Agenda Memo.pdf
Attachment: Sarasota County School Board FIRM thru 11.20.15 updated no AAW language.pdf

18. APPROVAL OF THE AMENDED ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2015

Description
The original AFR, approved on September 1, 2015 is being amended to incorporate the implementation of GASB Statement No. 68 Accounting and Financial Reporting for Pensions. This new accounting standard requires all governmental entities to include in their financial reporting the associated assets and liabilities related to pension benefits. At the time of the original AFR filing this information was not available from Florida Retirement System. We have now received the required information and modified our year-end financial statements to incorporate these changes.

Recommendation
That the Board approves the amended Annual Financial Report for the 2014-2015 fiscal year as presented.

Attachment: amended ESE145 to Board.pdf
Attachment: amended MD&A for CAFR 2015 to Board.pdf
Attachment: amended NOTES_CAFR 2015 to Board.pdf

SCHOOL BOARD RULES

19. APPROVAL TO ADVERTISE REVISIONS TO SCHOOL BOARD POLICY 2.20

Description
It is recommended that the indicated changes be made to bring the following School Board Policy up-to-date:

Policy 2.20 - Responsibilities and Authority of the Board

Recommendation
That the Board approves to advertise the revisions to School Board Policy 2.20.

Attachment: Policy 2 20.pdf

20. APPROVAL TO ADVERTISE REVISIONS TO SCHOOL BOARD POLICY 5.20

Description
It is recommended that School Board Policy 5.20 be revised to reflect current practices and additional procedures relative to the school choice program.

Recommendation
That the Board approves to advertise the revisions to School Board Policy 5.20.

Attachment: SCHOOL BOARD POLICY 5.20 Final.pdf